UC Davis :: Department of Campus Recreation

Schedules

Resources: Policies

INSURANCE AND MEDICAL CLEARANCE
The Intramural Sports Office does not provide insurance for individuals participating in the program. All participants are encouraged to have health insurance coverage in place before participating in the program.

It is the responsibility of all intramural participants to ascertain whether their own health conditions make it advisable to participate in a particular sport. The University cannot assume this responsibility.

BLOODBORNE PATHOGENS
To reduce the risk of exposure to the human immunodeficiency virus (HIV) and the Hepatitis B virus (HBV), any intramural participant involved in a contact sport with a bleeding wound or blood stained clothing will be removed from competition. Injured participants may return to competition, with approval of the sport supervisor or official, once the wound has been treated and/or the blood stained clothing removed. Employees of the Intramural Sports Office are not equipped/trained to treat such wounds; therefore, it is the responsibility of the participant to secure proper treatment.

GYM LOCKERS AND EQUIPMENT
Lockers and locks may be checked out from the Equipment Room in the ARC and from the Equipment Room of the Men's and Women's Locker Rooms in Hickey Gym. In addition, a limited amount of equipment such as basketballs and volleyballs may be checked out for daily use at the ARC Equipment Room.

ELIGIBILITY RULES
A. Undergraduate Students
Undergraduate students who have paid full or part-time undergraduate student fees for the current term are eligible to participate in the Intramural Sports Program.
B. Graduate Students
Graduate students who have paid full graduate student fees for the current term are eligible to participate in the Intramural Sports Program.
C. University Affiliates
UC Davis staff/faculty employed at least half time (.50 FTE), sustaining members of the Cal Aggie Alumni Association (CAAA), and IEPP students must have an IM Card in order to be eligible to participate in the Intramural Sports Program. All IM Cards now have the cardholder's photo on them, and therefore must be purchased in person. IM Cards can be purchased at the ARC front desk during normal hours of operation. Please call the ARC at 530.752.6071 for specific hours. When you come to purchase your card, please bring the following items as proof of status:

Affiliate Status: Acceptable Proof of Status
UC Davis Staff/Faculty: Valid Employee ID Card & photo ID
CAAA Member: Valid CAAA Sustaining Card & photo ID
IEPP Students: Valid IEPP Identification Card

IM Cards are valid from July 1 - June 30 of the current academic year.

D. Others
Students, students on PELP, staff/faculty employed less than halftime, visiting scholars, graduate students, or credential students, on filing fee status are eligible to participate in the Intramural Sports Program if they obtain an IM Card.

E. Eligibility Verification
To verify eligibility, the appropriate identification card must be presented prior to each contest in order to participate:

Undergraduate Students: valid Reg Card/Student ID Card
Graduate Students: valid Reg Card/Student ID Card
University Affiliates: valid IM card and photo ID
All Others: valid IM card

F. Team Roster
Each team captain must submit a roster of prospective participants along with each player’s Student ID number to the Intramural Sports Office. Team members must be listed on the team roster before they are eligible to participate. Each captain is responsible for ensuring the eligibility of his/her team members.

G. Definitions
1. "Experienced Athletes" may compete in the sport where they are "experienced" as stipulated in the rules for that activity. The term "experienced" refers to former intercollegiate athletes, current intercollegiate athletes, club athletes, and professional athletes. The term "experienced" will expire two years after the athlete has played in his/her last intercollegiate, club, or professional contest. At this point, he/she is no longer considered "experienced."

2. The term "former intercollegiate athlete" refers to any player who has used one year of athletic eligibility at a four-year institution according to NCAA rules.

3. The term "current intercollegiate athlete" refers to any player who is on the coaches' list of a men's or women's intercollegiate team at the time of the first intramural game or first intercollegiate contest in the current academic year (including athletes who are red-shirting).

4. The term "club athlete" refers to any individual who has participated for, or is currently participating on, a competitive sport club team at a four-year institution.

5. The term "professional" refers to any individual who has participated as a professional or semi-professional in a sport.

H. Violations
Violation of any eligibility rule(s) will result in:
1. Loss of the contest in which the ineligible player(s) was discovered.
2. Disqualification of the violator from further intramural participation in that sport.
3. A fine.
4. Playoffs: During the playoffs, player eligibility must be protested prior to the game or as soon as the ineligible player is recognized.

LEVELS OF COMPETITION

A. Intramural competition is typically offered in three leagues: (1) Men's league; (2) Women's league; and (3) Co Rec league.

B. Within each league, competition may be divided into the following divisions:
• AA designed for highly skilled, competitive teams/individuals that may have any number of "experienced" players on the team roster.
• A designed for above average skilled, competitive teams/individuals, that may have only a specified number of "experienced" players on the team roster.
• B designed for average skilled, competitive teams/individuals that cannot have any "experienced" players on the roster.
• C designed for beginning teams/individuals that cannot have any "experienced" players on the team roster. Generally no play-offs are offered, but the season is usually extended.
• Open a classification designed to accommodate men and/or women of any skill level when entries are limited.
• Residence Hall designed for individuals or teams comprised of individuals living within approved residence halls (on and off campus).
• Grad/Staff/Faculty designed for individuals or teams of individuals organized from graduate students, staff, and faculty.

Teams are strongly urged to enter into the proper level of competition as defined on each activities' information sheet. Should a team obviously be playing out of their competitive class, the Intramural Sports Office will immediately counsel that team accordingly.

CAPTAINS’ MEETING

The purpose of captains’ meetings are to explain the IM policies and procedures. They will also cover the basic rules of specified team sports.

Each team entering an intramural activity must appoint a team captain. The captain is the official liaison between the team and the Intramural Sports program. The captain must be listed as a member of the team on the official team roster. Specific responsibilities of the captain include, but are not limited to:
1. Attending (or sending another team representative to) the mandatory captains’ meetings.
            • Captains' meetings are held at the beginning of the quarter for specified team sports. (See below for dates and times).
            • Captain's or team representatives must be present at their sport specific captains’ meeting(s).
            • Any team/individual not represented at the required captains' meeting(s) will be charged a $10.00 fine. In addition to the fine, captains will lose their ability to protest rule interpretations and forfeits. For students, fines will be automatically billed to the team captain via University Billing System. For all non-student captains fines must be paid by check at the IM office (payable to UC Regents). This forfeit fine, if not paid, can affect your team’s status for the playoffs, as well as your IM Sports eligibility. Teams must send a representative to a captains’ meeting every quarter, regardless of past attendance at captains’ meetings.

2. Individual/dual sports may not require a captains’ meeting. The Intramural Sports Office will have specific sports schedules and rules available online at campusrecreation.ucdavis.edu.

3. Notifying team members of playing rules, playing schedules/schedule changes (often due to weather-related cancellations), eligibility policies and procedures, and ensuring that their team is in compliance with all Intramural policies and procedures.

4. Submitting complete and correct team/player information on all online and in office entry forms.

5. Representing the team in the case of protests.

6. Cooperating fully with the Intramural Sports staff during all activities in regards to: signing team members in on the official score sheet, lineups, scores, protests, injuries, player ejections, team conduct, spectator conduct, and any other situations that might arise.

7. Serving as a leader during all activities by promoting fair play and by helping to create a positive atmosphere.

8. Mandatory Meetings:
Location 123 Sciences Lecture Hall

Event	Date	Time
Softball Captain's Meeting	Wednesday, April 9	8 p.m.-8:45 p.m.
Tube Polo Captain's Meeting	Wednesday, April 9	8:45 p.m.-9:30 p.m.
Soccer Captain's Meeting	Thursday, April 10	8 p.m.-8:45 p.m.
Flag Football Captain's Meeting	Thursday, April 10	8:45 p.m.-9:30 p.m.

RULES GOVERNING INTRAMURAL PARTICIPATION

A. In team sports, teams registered in a men's or women's league may use members of the opposite gender under the following conditions:
• To start each contest a team must field a legal roster comprised of the gender for which the league is designed. The legal roster requirements can be found in the rules for each sport. For example, in men's soccer in the Fall, a team needs at least 7 players on the field to start a game. If a men's team wanted to have women play, at least 7 men are required to be on the field at the start of the game.
• Once the contest has begun and a legal roster has been established, a maximum of 49% of the number of players that comprise a full team in the sport concerned may be of the opposite gender.
• However, should players of the opposite gender create disparity in the level of competition, the Intramural Office reserves the right to review each case individually and rule accordingly.

B. In individual and dual sports where men's and women's leagues are offered, individuals may compete in the league designated for the opposite gender until such time that the competitiveness of the activity is adversely affected.

C. All Co Rec team and dual sports must have an equal number of men and women unless specified otherwise in the rules of the sport concerned. Exception: If the number of players on a Co Rec team is less than the maximum required number needed to play, at no time may the number of players for either gender exceed the number of players of the opposite gender by more than one player.

D. No individual shall represent more than one team in the same sport unless the exception is under the term "special event." However, individuals may compete in a Co Rec league as well as a men's or women's league in the same sport. Undergraduate students may participate in the grad/staff/faculty class of play as can staff/faculty members compete in the predominately student leagues. Violation of this policy will result in forfeiture of the contest in which the ineligible player was discovered.

INDIVIDUAL/TEAM CONDUCT

A. One of the objectives of the Intramural Sports program is promoting good sporting behavior. Sporting behavior is defined as behavioral tendencies of a person who can take loss or defeat without complaint, or victory without gloating, and who treats all opponents with fairness, generosity, courtesy, and respect.

B. If an intramural participant is ejected from a game for unsporting behavior, the individual shall be ineligible for further competition in that sport until he/she meets with the Director of that sport. It is the participant's responsibility to contact the Director and arrange a meeting time. If a player participates in any sport before speaking with the Director or serving their suspension, the game they participate in will be an automatic forfeit. It is the responsibility of the captain to know if their player is eligible. Serious allegations of misconduct may be referred to the Intramural Disciplinary Board. Each incident will be looked at individually and the resulting penalties shall be appropriate to the seriousness of the incident.

Unsporting behavior may include, but is not limited to the following:
• The obstruction or disruption of the normal functioning of an intramural activity.
• The use of abusive or insulting language which provokes ill will, baits, or which incites an opponent, spectator, or Intramural employee.
• Physically threatening, pushing, or taunting a participant, spectator or intramural employee.
• Repeatedly arguing with an official.
• Fighting (initiation or retaliation). Fighting includes physically striking, kicking, etc., or attempting to strike, kick, etc., a participant, spectator or intramural employee.

Note: Any participant involved in a fight will automatically receive at least a one game suspension from Intramural Sports and will be referred to Student Judicial Affairs. In addition, the team involved will be put on probation for that season. While on probation, should the team or any individual on the team be involved in another serious altercation, the team will be dropped from further play in that sport.

Game suspensions must be served with regard to actual games played.

When a player is ejected from a contest for unsporting behavior, the team captain must provide the official with the ejected player's name and the player must leave the field or gym (out of sight and sound) within two minutes. If this does not occur, the game will be defaulted. The player or captain will receive an ejection card from the supervisor in charge.

C. It is the responsibility of the team captain to control the conduct of his/her team members and spectators.

D. The use of alcohol and/or drugs at an intramural activity or participating in an intramural activity under the influence of alcohol or drugs is not permitted and is against University policy. Violator(s) will be removed from play.

E. In addition to intramural rules and regulations, intramural participants and spectators will be held responsible for their personal behavior as outlined in the Student Relations Code of Conduct. The University is committed to creating and maintaining a community in which all persons who participate in University programs and activities can work together in an atmosphere free of all forms of harassment, exploitation, or intimidation including sexual behavior.

F. Procedures for misconduct:
1. Upon receiving notification of alleged misconduct by an intramural participant, the Sport Director will be notified and given details of the incident. Serious allegations of misconduct may also be referred to the Intramural Disciplinary Board and/or Student Judicial Affairs (SJA).

2. The details of the incident may be gathered from the following people:
a. The parties directly involved
b. The officials (if any) working the activity
c. The supervisor in charge at the time the incident occurred
d. Teammates of the people directly involved
e. Spectators who witnessed the incident

3. After reviewing the evidence involved, the Sport Director and/or the Intramural Sports Advisory Council will determine the outcome of the incident. Personal and written notification will then be given to the parties involved.

4. Decisions may be appealed to the Director of the Intramural Sports program.

ENTRY FEE

A. Some special events/leagues conducted by the Intramural Sports Program may have an entry fee attached. See information sheet or activity director for details.

B. An entry fee will be refunded only if:
• A receipt for entry fee is presented.
• Team captain notifies the IM Office of need to withdraw by visiting the office before the entry deadline or close of Entry Desk.
• Team was on waiting list and no opening developed.

C. Refunds will be made by check from the University and will take approximately two weeks for processing.

D. Teams or individuals dropped from the program by the IM Office for eligibility or disciplinary reasons will not be eligible for a refund.

SIGN-UP PROCEDURES

Register at the Online IM Sports Registration Page to access the IM online registration area for sign-up.

FORFEITS

A. A forfeit constitutes:
• Non-appearance
• Late appearance (five minutes past scheduled game time)
• Less than the required number of players at game time
• Cancellation of the contest with less than 24 business hours notice to the IM Office
• Use of an ineligible player

B. Any team (3 or more players on the roster) responsible for a forfeit will be assessed a $20 fine. When a team forfeits, it is the captain's responsibility for payment of the fine. In singles and doubles competition (where no player substitution is allowed), the forfeit fine will be $10. Player in singles or team captain/in doubles will be responsible for payment of the fine. All fines are billed to captain's student account. IM card holders will need to pay all fines in the IM office. 2 weeks after the protest deadline, if the fee is not paid in the IM office, the team captain’s card will be suspended.

C. A team or individual (in singles competition) may withdraw from playoff tournaments which follow league play by notifying the Intramural Sports Office 24 business hours in advance of a scheduled contest. Failure to do so will result in a $20 forfeit fine (singles/doubles $10).

D. A single forfeit will not necessarily eliminate a team or individual from further competition or from being considered for playoffs. However, should the team or individual desire to play out the remaining schedule, the team captain or individual has 7 business days to notify the IM Office of desire to continue in the division, protest the forfeit, correct the team roster or drop from further play. Should the team incur a second forfeit (same or different reason), another forfeit fine will be assessed and the team may be dropped from further play. Fines are automatically billed to the team captain via the University billing system.

E. A second forfeit may eliminate a team from further competition or from being considered for playoffs, and a second $20 fine ($10 for singles or doubles) will be assessed.

F. Teams not ready to play within five (5) minutes of the scheduled game time will lose by forfeit. The supervisor shall declare the contest forfeited to the team that is on hand and "ready to play." "Ready to play" means that a team must be at the playing area signed in with jerseys on and with the minimum required number of players that comprise a team in the sport concerned.

G. Forfeit fines for individual or dual play may be waived upon presentation of a written doctor's excuse for injury or illness.

H. Teams or individuals that agree to a postponement without securing the consent of the Intramural Office are both liable to the penalty of forfeiture.

I. Any team that uses an ineligible player, or uses a player who participates under an assumed name, shall forfeit the contest in which the ineligible player is discovered. Ineligible players may be disqualified from further competition in that sport.

J. A drop fee will be assessed should a captain decide to drop his/her team from league play after the Entry Deadline. The captain will be subject to a $20.00 drop fee (this includes singles players and doubles captains.)

K. Any team using "experienced players" where none are allowed or any team using too many "experienced players" where there is a stipulated limit, shall forfeit the contest in which the infraction is discovered. Ineligible players are disqualified from further competition in that sport.

These are not considered forfeits:
A. A default also occurs when a team is reduced below the minimum number required for play after the contest is in progress (except in the case of injury).

B. If a team notifies the Intramural Sports Office 24 business hours in advance of the game time that it will not be available for the game, the contest will not be considered a forfeit if the opponents can be notified of the default. Less than 24 business hours notice to the Intramural Sports Office will be considered a forfeit and a $20 team fine ($10 for singles/doubles) will be assessed. (Note: failure to pay the fine within 72 hours may result in the team being dropped from play.

RESCHEDULING
In those instances when a team/individual cannot be present to play a regularly scheduled contest, the Intramural Office provides an opportunity to reschedule. To reschedule a contest, a team/individual must first present a valid reason for rescheduling the contest and receive permission from the Intramural Office to do so. Once permission has been granted, the team/individual desiring the change must see to it that the following steps are completed by noon one business day in advance of the originally scheduled game time.

A. The team/individual desiring the change must check with the IM Office on the availability of alternate game times. The availability of alternate game times is subject to the availability of facilities and personnel.

B. The team/individual desiring the change must contact the opponent, request the change, and identify the alternate game times. The opponent is not obligated to change the playing date or time.

C. If a change is agreed upon, both teams or individuals must contact the Intramural Sports Office to confirm the change. If both teams do not confirm the change, the contest must be played as it was originally scheduled.

D. If a mutually rescheduled date cannot be arranged, a default will be given to the team originally requesting the reschedule, provided that the team notifies the Intramural Sports Office of this situation at least 24 business hours in advance of the originally scheduled game time. The contest will be defaulted and a loss will be recorded for the team requesting the reschedule. No fine will be charged.

PROTESTS
The only grounds for a protest will be for the use of an ineligible player or a misinterpretation of a rule by an official. No protest concerning the official's judgment during the contest will be accepted. Teams waive the right to protest a rule interpretation if a representative from the team is not present at the captain’s meeting. Teams also waive the right to appeal a forfeit fee.

A. Rule Interpretation Protest Procedure
1. Protest of rules interpretation must be verbally registered with the official and/or supervisor at the time the incident occurs. The game will be stopped. The team captains and official and/or supervisor will separate themselves from the other participants and determine the correct ruling.
2. If either captain believes the ruling to be in error, the captain will notify the official and/or supervisor that the game is under formal protest. At that time, the protesting captain must obtain from the official and/or supervisor a protest form to fill out.
3. The protest form must be completed and returned to the Intramural Sports Office by NOON the work day following the contest. A $20.00 protest bond must be submitted along with the protest. If the protest is upheld, the bond will be refunded. Late forms will not be considered.
4. The staff members of the Intramural Sports Office will rule on all written protests. All decisions are final.
5. No protest can be made on a previous play once the game resumes.

B. Player Eligibility Protest Procedure
1. Inform the official and/or supervisor at the time the incident occurs (or immediately after the game), identifying the participant in question.
2. At this time, the protesting captain must obtain a protest form from the official and/or supervisor to fill out. The protest must include the following information
3. During the playoffs, player eligibility must be protested prior to the game or as soon as the ineligible player is recognized.
a. name of ineligible player(s)
b. team(s) for which ineligible player played
c. date(s) of ineligible play
4. The protest form must be completed and returned to the Intramural Sports Office by NOON the work day following the contest. A $20.00 protest bond must be submitted along with the protest. If the protest is upheld, the bond will be refunded. Late forms will not be considered.
5. The staff members of the Intramural Sports Office will rule on all written protests. All decisions are final.

ADVISORY COUNCIL
The purpose of the Intramural Sports Advisory Council is to serve as an advisory group for the Assistant Director of Campus Recreation–Intramural Sports and the Department of Campus Recreation. The council assists in the development, management and review of Intramural Sports programs and policies.

The council will meet at least once each quarter and will also conduct emergency meetings as needed. If you are interested in serving on the Intramural Sports Advisory Council, please download and complete this form: Council Application Form.

INCLEMENT WEATHER
On days when weather is questionable, please call the Intramural Office at 530.752.3500 (in the menu option, press 1 for rainy day decisions) after 4:00 PM for all sports except for tennis. Decisions regarding the play tennis are made after 5:00 PM. DECISIONS REGARDING PLAY ARE NEVER ANNOUNCED BEFORE 4:00 PM. Our web site address for rainy day decisions is campusrecreation.ucdavis.edu, click on the "Rain Day" Field status box.