Contents of This Page

Registration

Refunds

Requests for refunds or credits must be submitted in writing (via email) to Youth Programs no later than one month (30 days) prior to the first day of camp. No refunds or credits are issued for requests received within one month (30 days) of the first day of camp. All approved refunds and credits are assessed a fee of $25 per child, per camp. Credits must be used within the summer they are given.

Campus Closure Policy

If the University cancels academic classes (closes campus), we will likely cancel all recreational programing and close certain facilities, etc. Efforts will be made to reschedule canceled classes/activities once campus re-opens. No refunds or prorations for a membership or canceled classes/activities will be issued.

Cancellations

  • Camp sessions may be cancelled due to public health epidemic or pandemic, natural disaster, public safety restrictions, and other unforeseen circumstances. Full refund available.
  • Camp sessions may be canceled if minimum enrollment is not met. Full refund available.
  • If a camp day or session is canceled due to weather and no make-up class is offered, a refund will be provided; but no refunds are offered for weather related concerns if the program is running as scheduled.

Other than providing the refunds described, the Campus Recreation and Youth Programs is not responsible or liable for any losses arising out of such cancellation of Youth Programs and will not provide any other compensation. Refunds will be made directly to the credit card or original form of payment that was used in the purchase; there is no action needed by the customer to receive a refund. All refunds will be completed within 15 days of the customer being notified.

Medical Refunds

Requests for refunds, credits, or transfers in cases of illness or injury are considered up to the first day of camp only when accompanied with a doctor’s note and letter from the parent/guardian requesting the exception. 

Transfers

Requests for a transfer from one youth activity to another will be charged a $25 processing fee. Transfers will only be completed if there is a spot available in the desired camp to which the camper will be transferred. Requests for transfers must be received in the Youth Programs office no less than 21 business days prior to the first day of camp to qualify. Transfers received after this timeframe will be granted only if a waiting list exists for the original activity and we are able to sell the spot to a person on the waiting list. If we are able to sell the spot, we will process the requested transfer and charge a $25 processing fee.

Waiting Lists and Participant Substitutions

Waiting lists will be created once an activity fills. If space becomes available, we will begin calling people on the waiting list. Participants may not be registered for a camp and remain on a waiting list for the same week. Only participant substitutions between qualifying siblings (age and skill appropriate) are allowed.

Camp Rules and Expectations

Medical Insurance

All campers are required to have current personal medical insurance during their time at camp.

Camper T-Shirt Policy

All day camp participants will be required to wear their camp t-shirt each day of camp. We will provide one shirt per participant. Additional shirts may be available for purchase while supplies last.

Electronics Prohibited

Electronics (e.g., cell phones, hand-held video games) are prohibited in camps and will be confiscated by camp staff, to be returned at the end of the day.

Dismissal From Camp

On occasion, dismissal from camp may be necessary for behavioral reasons. This action will take effect only after consultation among the parents, camper, and career staff. If a camper is dismissed for disciplinary reasons, there will be no refund for the unused days.

Other Policies and Regulations

Program Policy

The State of California requires that sponsors of recreation programs inform parents of the nature and structure of programs in which their children are participating. Childcare and recreation are differentiated by the State and the differences are included in a manual called The California Community Care Licensing Manual. Programs that meet the definition of childcare must be licensed by the State. In order to become licensed, a program must meet a variety of requirements related to facility, staff and program structure. In recreation activities, children have the right to come and go from the facility, and staff will not supervise children to prevent them from leaving the facility when they desire. The State also requires that the sponsor of the program have a signed statement from each parent/guardian that they understand the conditions under which the facility operates and that it is not a licensed childcare facility.

Publicity

Campus Recreation may, from time to time, photograph or videotape participants and use the footage for promotional materials. Unless informed otherwise at the time of registration, the department will presume that consent for minors to be photographed and videotaped has been granted by parent(s)/guardian(s).

Accessibility

The University of California, Davis, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, age, medical condition (cancer related or genetic characteristics), ancestry, marital status, citizenship, sexual orientation, or service in the uniformed services (includes membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services) status as a Vietnam-era veteran or special disabled veteran, in accordance with all applicable state and federal laws, and with university policy. As required by Title IX, the University of California, Davis, does not discriminate on the basis of sex in its educational programs, admissions, employment or other activities.

If accommodations should be considered for your child, please give written notice (via email) to Youth Programs no later than one month (30 days) prior to the first day of camp, program, or activity. We will make every effort to provide reasonable accommodations; however, some cases may preclude your child from participating safely or effectively in our programs. In the event of dismissal – authorized only after consultation among the parents, camper, and career staff – a full refund of unused days will be provided.