Officer Resources
This page includes important training information, manuals, and forms that officers will need throughout the year. If you are an incoming or current officer, familiarize yourself with this page. It isn't an exhaustive list of items you will need as an officer, but it contains the most prominent resources that will help you fulfill your duties.
For emergency and non-emergency resources, visit the UC Davis Red Folder.
Signing Up for Sport Clubs
Fee Waiver for Sport Clubs athletes: Financial assistance for the Sport Clubs admin fee is available for current students at the beginning of each quarter. Visit the Campus Recreation Well-Being Fee Waiver page for current information.
Visit the Join a Club page for information about joining a club, including how to register through Fusion and DoSportsEasy.
Print the Sport Clubs athlete physical form and have it filled out and signed by a health professional (Physician/Nurse Practitioner/Physician Assistant).
Officer Training
*Last updated January 2026*
Important Sport Clubs info is available in the 2025-2026 Sport Clubs Handbook
All officers must complete this concussion training
Officer training manuals are available below:
President/vice president
Treasurer
Safety officer
Travel officer
Miscellaneous officer
Coach Training
Sport Clubs coaches need to annually complete and submit the UCD Club Sports policies and procedures forms. Forms must be turned in before any coaching begins. Forms are sent out digitally by the Sport Clubs coordinator and completed via DocuSign. There is an online portion of training that each coach must complete annually in addition to mandated reporter and concussion training.
All coaches must complete this concussion training
Annual Report
Each club must submit an Annual Report Master Copy.docx at the end of the year to the Sport Clubs Office. The report includes incoming leadership for the following school year, membership numbers, and a summary of the club's achievements and challenges, as well as goals for the upcoming year. It also serves as the club's official form of intent to register as a sport club for the following school year.
Facility Reservations
Campus Meeting Rooms and Classrooms
First, check availability for the space you need through CES and review classroom capacity info. Fill out the Sport Clubs CES Reservation Facility Form and email it to the assistant director. Watch this video about reserving campus facilities for an explanation of this process.
ARC Ballroom/Meeting Rooms or UCU Special Events Room
Fill out the ARC UCU Center Event and Meeting Request Form and submit it to our assistant director. Please check space availability through CES before submitting form.
University Credit Union Center
To host an event or tournament at the UCU Center, please fill out the UCU Center Sport Clubs tournament questionnaire form and email it to both Sport Clubs coordinator, Abby, AND UCU Center event coordinator.
Practice/Facility Requests
Complete the practice/facility request form and submit quarterly BEFORE the deadline set by the Sport Clubs administration.
*Form is NOT used for meeting rooms or home games/special events.
Special Events and Home Games
Please fill out the special and home event request form completely and email it to the Sport Club coordinator, Abby.
Tabling at the Memorial Union
If you would like table at the Memorial Union to advertise your club, you will need to request Fusion access by contacting Abby, our Sport Clubs coordinator. Once she has given you access, you can reserve your own tables through the Memorial Union table reservation link. Check-in for MU & Silo Tables is also offered at the Student Community Center front desk. Memorial Union and Silo tabling reservations reopen before every quarter.
MU Spaces are also available to reserve during the first three weeks of the quarter. The MU requires that you bring your own table. Before tabling, read the Memorial Union website for information on:
An overview and map of tabling
Instructions for reserving a table
Tabling rules and policies
Please note: Advance permission from Campus Recreation is required to fundraise during your tabling event.
Proof of Insurance
Certificate of Insurance
All requests for certificates of insurance must be directed to the Mercer service team. For more information, visit UCD Campus Connexions . To request proof of insurance, groups can now apply online: Recognized Sports Clubs– University of California Davis
Mercer Service:
Email: [email protected]
Service phone number: 1-866-838-9536
Service fax number: 515-365-3005
Travel
All travel requests need to be submitted through DoSportsEasy. You can access the travel request form once you log in to your account from our DSE section. Watch the DSE submit travel video for a tutorial on how to properly submit a travel request.
DMV pull notice is required to become an approved driver.
Traveling separately from your team? Print and fill out the independent travel form (PDF) and submit to the recorder staff at our office.
Funding Your Club
The resources below will help guide you through the fundraising process for your club:
Sport Clubs revenue generation handbook (Overview of fundraising)
Donor intent form (for monetary donations)
Online donation form (for monetary donations)
Deed of gift form (for property donations)
For more information, view these resources:
Sport Clubs presentation on donation and endowment (November 2024)
Sponsorship information and university policy
Check Requests
All check requests need to be submitted through DoSportsEasy. You can access the check request form after logging in to your account from our DSE section.
Watch the allocation/service/donation check request video for a tutorial on properly submitting a check request from your allocation, service, and/or donation account.
Budget Workbook and Presentation
Clubs are required to submit a quarterly budget workbook to the Sport Clubs Office detailing their income and expenses for the school year. Presentations are given during spring quarter. A sign-up sheet will be sent out as the date gets closer. Below are the templates and sample documents to create your budget workbook.
Quarterly budget workbook template (Details income and expenses within one quarter. Due at the end of fall and winter quarters.)
Annual budget workbook template (Details income and expenses for the entire school year. Due at the end of spring quarter.)
Quarterly budget workbook sample
Annual budget workbook sample
Marketing Your Club
The materials below will ensure your marketing and public relations efforts are aligned with UC Davis and Sport Clubs branding guidelines and accessibility laws. Please review the guidelines before designing club merchandise and before you begin marketing your club via print, web, newsletters, and social media.
Sport Clubs Identity Guidelines
Sport Clubs identity guidelines clarification video (Please review the guidelines entirely before watching this video.)
Student Affairs brand identity training video
This 30-minute training video is designed specifically for our student employees who are creating communications (social media, newsletters, webpages, posters, flyers, etc.). This video focuses on the Student Affairs brand identity and emphasizes the importance of accessibility in our interactions with all members of our community, as required by law.
Artwork for Marketing Purposes
These marks are to be used by designers or the company working on your items. Change of color configuration should be done by UC Davis Repro Graphics or a professional designer.
Primary spirit marks (digital use)
Primary spirit marks (print use)
UCD Sport Clubs lockup
Further reading: The UC Davis Brand Communications Guide will give you a better understanding of where our guidelines stem from, what the university's specific branding guidelines are, and what is expected when representing the UC Davis brand.
Social Media Policies and Best Practices
These resources will help you maintain best practices and follow accessibility requirements when posting on social media.
Social media guidelines
Social media accessibility slideshow
Campus Recreation social media best practices and resources
Please note: The Department of Justice has issued additional rules under Title II of the Americans with Disabilities Act (ADA), requiring public entities, including colleges and universities, to ensure all digital content complies with Web Content Accessibility Guidelines (WCAG) 2.1 AA standards. Please thoroughly familiarize yourself with the materials on the following pages before creating any content for web, print, newsletters, or social media to ensure that your marketing materials are in compliance with this law.
SAMC accessibility training guide
SAMC accessibility training video
SAMC accessibility training slideshow
Other Resources
Registrar eligibility verification: Please email or return a physical copy to Abby, [email protected]. Please allow at least seven days to complete this verification process.
Digital incident report
Graduation verification form
Sport psychology resources
Housing tabling guidelines
Licensing guide
Licensed vendors list
Need Help with Classes? The Student Academic Success Center can help you balance school and your passion for Sport Clubs!